Public Comments at Board Meetings Policy

Purpose
This policy describes the process to be followed to provide members of the public with a reasonable opportunity to be heard on a proposition before the Board prior to the Board taking action on the proposition.

Procedure

  1. The opportunity to be heard at a meeting of the Governing Board of Cypress Junction Montessori (“Board”) is subject to Board rules, policies and procedures including requirements regarding orderly conduct and proper decorum in a public meeting.

  2. Any person or group who wants to publicly comment on an Agenda item during a regular monthly meeting of the Board is required to:
    1. Notify the President of the Board prior to the start of the meeting supplying the Agenda item they wish to comment on. If written materials are to be distributed, a copy of such must accompany the request.
    2. When recognized by the President of the Board, the presenter must state their name for the record.

  3. Comments for items not on the current meeting’s Board Action section of the Agenda will be held until the end of the meeting, as noted on the Agenda.
  4. Comments for items on the current meeting’s Board Action section of the Agenda will be heard prior to beginning of Board discussion.
  5. Comments are limited to three (3) minutes for an individual and five (5) minutes for a group.
  6. All documents submitted to the Board are retained as part of the Public Record of the meeting.
  7. The Board will provide a reasonable accommodation to an individual with a disability who wishes to make a public comment at a Board meeting.